Contractor info: 2. Procurement Policy

Value	Standard Procurement Process
Up to $500	Value for money / Reasonable market rate
Purchases up to $5,000	One (1) verbal or written quotation
Purchases between $5,000 and $25,000	One (1) written quotation
Purchases between $25,000 & $150,000	Three (3) written quotations using a detailed specification
Purchases in excess of $150,000	Public Tender / Sourcing process using a detailed Specification of Requirement

An exemption to deviate from a standard procurement process may be granted in exceptional circumstances.

All procurement requirements must be approved in accordance with V/Line’s Delegation of Authority before commitment is given to a supplier. Only certain people have the authority to formalise and execute contracts with suppliers.

Tender notifications are advertised in the Business Tenders section of Wednesday’s edition of the Herald Sun.

Ethical StandardsThe V/Line Procurement Policy aims to ensure the following are achieved:

Probity - Process must be honest and beyond reproach
Visibility - Activities conducted openly and thoroughly documented
Fair Dealing - Honest, fair and even handed with all current and potential suppliers
Professionalism - Effective and efficient procurement, at all times acting in a professional manner
Risk Management - Risks such as collusion, influence seeking, false invoicing, substitution, delegation and order splitting are to be addressed, evaluated and managed, not avoided
Ethical - Conduct to be ethical at all times
Avoidance of Conflict of Interest - Employees involved in the procurement process to ensure there is no actual or perceived conflict of interest. All conflicts must be reported.
Gifts and Hospitality - To be declared and/or declined. No offers of gifts or hospitality to be accepted during tender or negotiation periods.
Confidentiality & Disclosure of Procurement Information - Information acquired in the course of procurement activities, which is not publicly available, must not be disclosed to others unless required by law or disclosed to staff except as required as a part of the procurement process.

Links and downloads
Disclaimer: Documents will no longer be controlled once printed

CPPO-001 Procurement Policy (pdf, 490KB)
SAPO–005 Fatigue (pdf, 500KB)
SAPO-003 Environment (pdf, 130KB)
SAPO-004 Safety Policy (pdf, 730KB)
SAPO-001 Drug and Alcohol Management (pdf, 1430KB)

Related content
Contractor info intro
1. Objectives for our suppliers
2. V/Line’s policies [see above]
3. Before you start working with V/Line
4. Rail Safety
5. Contractor obligations
6. Personal conduct

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